The TRECVID notebook papers will be handled separately from those in the main TREC workshop. We must receive your notebook paper by 2. Nov. or your paper will not appear in the notebook. In that case, you are very welcome to bring your own copies of the paper to the conference to hand out there.
Notebook papers must print on 8.5x11 inch paper and use no smaller than a 9pt font. Other formatting decisions are up to you. There is a page limit on notebook and proceedings papers: 10 pages for the first task, plus two additional pages per additional task (so if you do 3 tasks, you get a total of 14 pages.)
Notebook papers are considered drafts. The main point of the notebook version of a paper is to give other participants a written description of what runs you did for the conference itself. The proceedings paper will be due well after the conference, so there is time to do analysis of the official runs (those submitted to NIST) and to perform other supporting runs if necessary.
You submit a notebook paper by emailing a postscript or pdf file to Cedric Coulon (email@example.com). Please make it clear in the subject what group you represent and that the paper is for TRECVID (as opposed to TREC).
Copyright Forms needed
NIST requires that any group that will give a talk, a poster, or whose paper will appear in the proceedings sign a copyright release form. Print out the copyright form, fill it in, sign it, and fax it back to Lori Buckland, (301) 975-5287 by Wednesday, November 12, 2003.
The senior author at each institution can sign for other authors, but if your group consists of multiple institutions, we need a signature from each institution. If your legal department needs to review the form, please start that process early.