All participating groups are expected to provide a notebook paper. We must receive your notebook paper by 31. Oct or your paper will not appear in the notebook. In that case, you should bring your own copies of the paper to the conference to hand out there.

In an effort to make it easier for the coordinators to construct overview talks and for everyone to get to the scholarly bottom line in the notebook papers we are asking that each such paper start with a structured abstract containing the following items as listed. Obviously each item will have to be very compact. This is information that would appear elsewhere anyway and will now be brought together in one place for easier reference:

Separately for EACH task:

- Briefly, what approach or combination of approaches did you test in each of your submitted runs? (please use the run id from the overall results table NIST returns)
- (runid: a sentence or series of keywords characterizing run)
- (runid: a sentence or series of keywords characterizing run)
- ...
- What if any significant differences (in terms of what measures) did you find among the runs?
- Based on the results, can you estimate the relative contribution of each component of your system/approach to its effectiveness?
- Overall, what did you learn about runs/approaches and the research question(s) that motivated them?

Notebook papers must print on 8.5x11 inch paper and use no smaller than a 9pt font. Other formatting decisions are up to you. There is a page limit on notebook and proceedings papers: 10 pages for the first task, plus two additional pages per additional task (so if you do 3 tasks, you get a total of 14 pages.)

Notebook papers are considered drafts. The main point of the notebook version of a paper is to give other participants a written description of what runs you did for the conference itself. The proceedings paper will be due well after the conference, so there is time to do analysis of the official runs (those submitted to NIST) and to perform other supporting runs if necessary.

You submit a notebook paper by emailing a postscript or pdf file to Joaquim Arlandis (jarlandi at nist.gov). Please make it clear in the subject what group you represent and that the paper is for TRECVID (as opposed to TREC).

Copyright Forms needed

NIST requires that any group that will give a talk, a poster, or
whose paper will appear in the proceedings sign a copyright release
form. Print out the copyright form, fill it in, sign it, and fax it back
to Lori Buckland, (301) 975-5287 by Wednesday, November 10, 2004.

The senior author at each institution can sign for other authors, but if your group consists of multiple institutions, we need a signature from each institution. If your legal department needs to review the form, please start that process early.

Last updated: Monday, 27-Sep-2004 11:12:53 MDT

Date created: Friday, 26-Sep-03

For further information contact