Attending the workshop information:

• Photo gallery from the TRECVID 2019 workshop is available here
• Visa letter (if needed)
• If you need a visa to enter the USA to attend the annual TRECVID workshop, please email Angela Ellis , ASAP, to request a letter and speed up the process. Please try to apply early to give enough time for visa processing.
• Hotel accommodation
• A group rate for the NIST TRECVID participants have been arranged. Please use this link to make a booking: NIST TRECVID Hotel Group Rate. Please book by October 15th to get this special rate.
Please note that all transportation between the Hotel and NIST is already included with the hotel reservation
• Workshop Registration
• Please register to the workshop using this website. You will need to enter your 2019 active participants username/password to access the site. Registration fee is $175 including continental breakfast, coffee breaks, banquet dinner, and usb flash drive of the proceedings (an online version of the proceedings will also be available on Nov. 12).
• Please note that NO on-site registrations will be accepted and all attendees must be pre-registered.
• Workshop Attendance
• Although the workshop is mainly for active participant team members in the current year, we do highly encourage any researcher in academia or industry to attend if they wish. Please let us know for further arrangements if you are not in a participating team but would like to attend.
• Location
• The 2019 TRECVID Workshop will be two full days, November 12 and 13. The workshop will be held in the Administration Building (Building 101), at the National Institute of Standards and Technology (NIST) main campus in Gaithersburg, Maryland. Signs will direct you to the registration area once you are in the Administration Building.
• Photo identification must be presented at check-in at the Visitor Center if you are driving to NIST. Non-U.S. citizens must provide a passport. Attendees must wear their conference badge at all times while on the NIST campus.
• If you are planning to attend the 2019 TRECVID Workshop and your passport is from: Cuba, Iran, Sudan, or Syria, you must contact Angela Ellis no later than October 31, 2019, as additional information is required from you. If you do not comply with this request you will not be permitted on the NIST grounds.
• Contacts and Communications
• Registration questions: Pauline Troung, (pauline.truong@nist.gov), phone: 301-975-3258
• TRECVID questions: George Awad (gawad@nist.gov) or Angela Ellis (angela.ellis@nist.gov).
• The telephone number for contact with the meeting is 301-975-4498. Attendees will not be called out of the meeting to receive telephone calls, except in emergencies. Public phones are located outside the Green Auditorium.
• Wireless internet access will be available to all participants.
• Dinner
• A dinner will be held at Guapo's restaurant located at 9811 Washingtonian Blvd Gaithersburg, MD 20878, on Tuesday, November 12, at 6 p.m. One banquet ticket is included in the cost of the workshop registration. This distance between the Courtyard Gaithersburg Washingtonian Center hotel and the banquet venue is about 6 min. Here is a directions map from the hotel to the banquet location.
• Travel
• Super-Shuttle, 1-800-258-3826, and Federal Airport Shuttle, 1-866-721-2929, offer commercial van service from Dulles International, Ronald Reagan National, and Baltimore-Washington International Airports to Gaithersburg. Call for reservations.
• The Washington Metro has subway service to Gaithersburg. Metro can be boarded at National Airport. Take a Yellow Line train marked "Mount Vernon Square" to the Gallery Place stop and transfer to a Red Line train marked "Shady Grove" to the Shady Grove station. Service is every 6 to 15 minutes, depending on the time of day. The travel time from National to Shady Grove is about 50 minutes. Taxis are available from the Shady Grove Metro station to area hotels.
• If you are planning to drive onto the NIST campus, you must present your photo identification and vehicle registration or car rental agreement at the main gate to be admitted to the conference. International attendees are required to present a passport. Attendees must wear their conference badge at all times while on the campus.
• If you make cab or shuttle arrangements to be picked up from NIST please be aware that cabs/shuttles will no longer be permitted to pick you up in front of Building 101, you will be required to walk to the NIST main gate or Gate A. Please allow 10 minutes to walk to the NIST main gate.
• For other information about NIST and the Gaithersburg area, please see: NIST Visitor Information.
• Agenda (Program)
• A final agenda for the two day workshop is now available Here